The only global healthcare
experience platform
Built for the business of care
VitalCX helps healthcare organizations deliver more responsive, connected experiences across every interaction.
Powered by GraceAI, supported by human expertise and built for the complexity of care.






















The VitalCX Difference
Built for the complexity of the patient journey
VitalCX is built around a flexible operating model that matches the work to the right kind of support. GraceAI helps manage repeatable workflows at scale, from scheduling and reminders to status updates and follow-ups. Experience Partners step in for the complex moments that require judgment, coordination and accountability. Together, they help healthcare organizations move work forward faster while keeping the human oversight healthcare requires.
Mya
patient with knee pain
Color Code
Mya’s journey becomes one connected experience
VitalCX manages the work behind the scenes, from scheduling and eligibility to referrals, authorizations, records, claims and follow-up.

The experience of care has real consequences
for patients and for providers.
82%
Of patients will switch providers after only one or two negative experiences.
47%
Of patients have chosen not to schedule because of difficulty connecting by phone.
$150B
Lost to U.S. healthcare providers each year because of missed appointments.
Care doesn't break because people
stop caring. It breaks because
of administrative friction.
Scheduling delays. Referral bottlenecks. Complicated processes. Disconnected systems. Long hold times. Operational overload. Teams are drowning in
administrative complexity while patients struggle to navigate fragmented systems. VitalCX exists to remove that friction, systematically.
One platform.
Complete operational visibility.
VitalCX unifies intelligent technology, human expertise, workflow orchestration, operational governance and enterprise-grade reporting into one scalable platform - improving operations and patient experience at the same time, across healthcare, senior care and other high-touch environments.

Patient needs care
Outreach active
Appointment request
Scheduling live
Intake & registration
Digital intake
Eligibility verification
Real-time verify
Pre-visit engagement
SMS + reminders
Patient check-in
Digital check-in
Provider visit
Clinical stage
Orders & referrals
Closed-loop routing
Prior authorization
AI-assisted submit
Medical records
Records retrieved
Care coordination
Multi-team sync
Procedure & specialty
Clinical stage
Clinical documentation
Clinical stage
Coding
Medical coding
Claim submission
Clean-claim scrub
Claim adjudication
Payer stage
Denial management
Appeals tracked
Patient billing
Plain-language EOB
Patient responsibility
Payment options
Payment collection
Multichannel collect
Patient needs care
Outreach active
Appointment request
Scheduling live
Intake & registration
Digital intake
Eligibility verification
Real-time verify
Pre-visit engagement
SMS + reminders
Patient check-in
Digital check-in
Provider visit
Clinical stage
Orders & referrals
Closed-loop routing
Prior authorization
AI-assisted submit
Medical records
Records retrieved
Care coordination
Multi-team sync
Procedure & specialty
Clinical stage
Clinical documentation
Clinical stage
Coding
Medical coding
Claim submission
Clean-claim scrub
Claim adjudication
Payer stage
Denial management
Appeals tracked
Patient billing
Plain-language EOB
Patient responsibility
Payment options
Payment collection
Multichannel collect
The front door to your healthcare experience. Appointment scheduling, triage and comprehensive patient outreach that improves access, reduces delays and keeps patients informed at every step.

Grace
Hi Sarah — you are due for your follow-up. Would you like to schedule with Dr. Patel?
Scheduling
Appointment booked
Dr. Patel · Jun 17 · 2:00 PM
ConfirmedTriage
Eligibility verified
Aetna PPO · Active coverage
VerifiedOutreach
Reminder sent
SMS · 48hr pre-visit · Opened
OpenedThe operational backbone behind beautifully orchestrated care. End-to-end referral management and medical records handling that prevents breakdowns across teams.

Referral
Cardiology
Patient:M. Torres
Medical records
Release of Information
Req #4821 –2 of 3 docs received
Grace coordinates referrals, records, and authorizations in parallel — so nothing falls through the cracks.
Where experience, trust and continuity intersect. Revenue cycle and billing process management, plus patient and provider service support that protects financial integrity.

$4.3m
recovered this quarter through Grace-orchestrated workflows
+$1.7M
Scheduling
+$1.6M
Referrals
+$660K
Prior Auth
+$320K
Billing
completion rate
One system that connects it all. Automation and orchestration across services, real-time visibility and
oversight and built-in compliance and security.

Capture rate
100%
Quality score
87.4
Interactions handled
34,812
Uptime
99.9%
LIVE PLATFORM METRICS — ILLUSTRATIVE
+4.2%
Appointments scheduled
+3.8%
Eligibility verified
+6.1%
Prior auth approved
+5.4%
Referrals processed
+2.9%
Records retrieved
+4.7%
Claims submitted
+8.3%
Denials resolved
+5.9%
Payments collected
PLATFORM PERFORMANCE OVER TIME
Meet Grace
VitalCX's AI experience layer — trained by experts and embedded in every interaction. Grace manages backlog resolution, status updates, duplicate prevention and resource allocation, with human escalation built in.

Grace active — coordinating across scheduling, prior auth, records, billing, and collections
Backlog resolution
Automated monitoring and resolution at scale — no manual triage needed.
Status updates
Proactive follow-ups across every patient interaction, automatically.
Duplicate prevention
Catches redundant tasks before they create rework or confusion.
Resource allocation
Matches work volume to team capacity in real time.
Human escalation
Grace escalates. Specialists resolve. Always a human in the loop.
Multilayers in a single system
Point tools optimize a single layer. VitalCX connects all three, so access, operations and experience work as one.
Access & Engagement
Answering, scheduling and containing the interaction. Necessary, but where most vendors stop.
Care Operations
Authorizations, payers, denials, records, billing and loop closure. The work that actually moves care forward, and where VitalCX is built to own outcomes.
Experience
Putting the person at the center with clarity, continuity and trust across every interaction. The layer Grace is built to optimize.
Built for the full breadth of the
organizations we serve
From hospital systems and community health centers to specialty practices, payers and digital health,
VitalCX adapts to your operating model across eighteen healthcare segments and the specialties beneath them.
Health Systems & Hospitals
Academic, community, critical-access, children's, behavioral health, rehabilitation and long-term acute care.
Primary Care
Primary care, family medicine, internal medicine, pediatric, geriatric, preventive, urgent care and retail clinics.
Specialty Care
Twenty-one physician specialties, from cardiology and oncology to orthopedics and surgery.
Imaging & Diagnostic Services
Radiology, MRI, CT, ultrasound, mammography and interventional radiology.
Dental & Oral Health
Dental, orthodontics, oral surgery, periodontics, endodontics and pediatric dentistry.
Behavioral & Mental Health
Outpatient behavioral health, counseling, psychiatry, substance use and eating disorder treatment.
Women's Health
OB/GYN, midwifery, fertility, maternity and women's imaging.
Children's Health
Pediatric practices, specialty clinics, therapy centers and pediatric urgent care.
Long-Term & Post-Acute Care
Skilled nursing, assisted living, memory care, home health and hospice.
Rehabilitation & Therapy
Outpatient rehab, physical, occupational, speech and behavioral therapy.
Home & Community-Based Care
Home care, personal care, community health and case management.
Payers & Health Plans
Medicare Advantage, Medicaid and managed care, commercial insurance and TPAs.
Ancillary & Support Services
Labs, pharmacies, infusion, dialysis, DME and sleep labs.
Eye Care & Vision
Optometry, ophthalmology, vision therapy and optical providers.
Emergency & Urgent Care
Emergency departments, freestanding ERs and urgent care centers.
Specialized Programs
PACE, chronic disease management, care coordination, RPM and population health.
Government & Public Health
FQHCs, public health departments, tribal health and school-based health.
Telehealth & Digital Health
Telehealth, virtual care, digital therapeutics and eConsult.
Owning the outcome from start to finish.
Payers behave differently. Specialties behave differently. Regulations behave differently. A model can learn the words. Operational knowledge is harder. VitalCX brings a decade of healthcare operations experience to every segment we serve, so the workflows, the language and the outcomes fit the way your organization actually runs.


“Within six months of working with VitalCX, we maximized provider appointments and reduced no-show rates by almost 12%.”

Customer experience is vital.
And nothing is more vital than healthcare.
Tell us where operations break down, and we will show you how VitalCX brings flow over chaos, clarity over confusion and stability over escalation.